Poconos Meetings Planning Tips

Find helpful resources and tips for every stage of your event in the Poconos!

With wide open spaces outdoors and spacious, eco-friendly facilities equipped with the latest tech indoors, the Pocono Mountains offers an inspiring setting for teams from all over the world to collaborate and take their businesses to the next level. Located within easy driving distance of Philadelphia, Harrisburg, Central Pennsylvania, New York, New Jersey and Metro D.C., the Poconos is a trusted destination for corporate events, meetings and conventions, whether you need 230,000 square feet of conference space or a small facility to host an executive board meeting.

As a premier meetings and conventions destination, the Pocono Mountains offers not only world-class venues and memorable team…

We’ve outlined steps below to help make planning your next meeting, convention or corporate event a breeze; and don’t forget: the Pocono Mountains Convention and Visitors Bureau (PMCVB) offers complimentary support services every step of the way.

Know Before You Go: Online Resources

Start researching from the comfort of your computer: our interactive meetings facilities page allows you to filter locations and venues that fit your event’s needs and budget. Area resorts come equipped with high-speed wireless Internet, state-of-the-art audiovisual equipment and fantastic amenities such as free parking, fine dining, professional spas, fitness centers and renowned golf courses on-site.

 

Large or small, Poconos has a facility that fits all of your event needs. Use our tool to search our venues.

Meeting venues in the Poconos are constantly upgrading their offerings: the full-service, four-star diamond Mount Airy Casino Resort recently expanded their meeting facilities, which can now accommodate 750 guests seated or 1,200 standing, with upgrades to the sophisticated rooms and executive suites as well. New renovations doubled the size of the Kalahari Convention Center, which now covers 205,000 square feet with 18 new meeting rooms (bringing the total to 33), a sleek, 38,000+ square foot main ballroom/exhibit space, an exclusive executive conference center for up to 400 guests and more. Watch our video below and get a feel for what your next meeting could feel like.

 

Looking to save time and money as you plan? Submit an RFP with your specifications to receive customized proposals based on venues, dates and rates or contact us at 800-722-9199 or meetings@poconos.org to keep our destination experts in the loop while planning.

See In Person: Schedule a Site Visit

There’s nothing like walking through a space in person. Once you’ve completed preliminary research online, our PMCVB team can set up site tours so that you can view Pocono meeting and convention facilities for yourself. We’ll schedule your visits and set up itineraries based on your requirements. Many of our members are independent and can be more aggressive on pricing. Our properties will also provide sales kits for an extensive overview of their offerings.

 

Let us help you save time and money by electronically submitting this RFP to the Pocono Mountains CVB's destination experts…

During Your Event: Seamless Execution

From attraction and transportation information to collateral materials and more: our PMCVB staff can continue to lend a hand in a variety of ways after you’ve booked your event. Need FAM tour itineraries or delegate welcome kits ? Just reach out! Find more information for international meetings or learn about our green meeting spaces. Don’t hesitate to contact us with any questions.

 

By ground or air, attendees have a variety of transportation options as they make their way to the Pocono Mountains, and it’s a short one to three hour trip for those coming from Northeastern United States metropolitan hubs. Six interstate highways, I-80, I-81, I-84, I-78, I-380 and I-476, make the Pocono Mountains region quick and easy to reach. Transportation services like Martz Trailways and Pocono Day Tripper provide chartered trips between New York City and the Poconos. While in the region, getting around is painless with rideshare and taxi services.

 

Beyond the Ordinary: One-of-a-kind Team Experiences

Don’t just sit in a seminar all day, get outside and bond with your team. Take advantage of the beauty of our natural surroundings: bundle your meetings with exciting team building exercises and get more out of your Pocono Mountains experience. From outdoor adventure courses to indoor escape rooms, local properties offer a wide variety of activities and attractions for groups of 10 or more. Coworkers will have the opportunity to learn more about each other in a fun and out-of-the-box setting. The corporate culture you build in the Pocono Mountains will return with your group to the office, giving your team fresh ideas and renewed energy.

 

Ready to start the planning process? Give us a call at (800) 722-9199 email meetings@poconos.org.